Enterprise Expense
Management, Reimagined

From receipt scan to bank reimbursement — a complete AI-powered expense lifecycle for teams, departments, and organizations. Built on XpenseAIQ's proven platform.

See the Workflow Explore Features
AI-First
Receipt Extraction
4-Level
Approval Workflow
End-to-End
Reimbursement
Zero Trust
Domain Auth
APPROVAL WORKFLOW
From Expense to Reimbursement

A configurable multi-level approval pipeline that ensures compliance at every step.

📸

Employee Submits Expense

Snap a receipt, dictate via voice, type in chat, or import a bank statement. AI extracts vendor, amount, category, and date automatically. Attach project code, cost center, or client tag.

AI-Powered
👤

Level 1 — Direct Manager

Manager receives push notification. Reviews expense details, receipt image, and policy compliance. Can approve, reject, or query for more info. Auto-approve for amounts below configurable threshold.

Configurable Threshold
👥

Level 2 — Department Head

For expenses above department limit or flagged by policy engine. Reviews team-level spend, budget utilization, and approves or escalates. Skippable for small amounts.

Optional Level
💼

Level 3 — Finance Team

Finance verifies receipt authenticity, tax compliance (GST/VAT), budget allocation, and duplicate detection. Bulk approve/reject with one click. Generate reimbursement batch.

Compliance Check
🔍

Level 4 — Auditor Review

Random sampling or flagged expense audit. Full trail of who approved what and when. Immutable audit log for regulatory compliance. Can flag for re-review.

Audit Trail
🏦

Reimbursement — Bank Transfer

Approved expenses batched weekly/bi-weekly. Export to NEFT/RTGS/ACH format, ERP systems (SAP, Tally), or trigger direct bank/UPI transfer. Employee gets notified when funds hit their account.

Automated Payout
ENTERPRISE FEATURES
Everything Your Organization Needs

Powerful tools for employees, managers, finance teams, and auditors — all in one platform.

🏢
Multi-Tenant Architecture
Each organization gets an isolated tenant with custom policies, branding, and domain-restricted authentication.
  • Domain-based registration (@company.com)
  • Email OTP authentication
  • Custom approval levels (2–4)
  • Department & cost center structure
📋
Policy Engine
Define spending rules that are enforced automatically — before expenses even reach a manager.
  • Per-diem & category limits
  • Auto-approve below threshold
  • Blocked merchant list
  • Weekend/holiday spend alerts
📊
Manager Dashboard
Real-time visibility into team expenses with actionable approval queues.
  • Pending approvals with one-tap action
  • Team spend by category/vendor
  • Budget vs actual tracking
  • Delegate approval authority
💰
Finance Console
End-to-end financial operations — from receipt verification to bank transfer.
  • Cross-department expense overview
  • Tax compliance (GST/VAT) verification
  • Reimbursement batch processing
  • Export to ERP (SAP, Tally, Oracle)
🔒
Audit & Compliance
Immutable audit trail for every expense action — from submission to reimbursement.
  • Complete action history per expense
  • Random sampling for auditor review
  • Policy violation flagging
  • Regulatory-ready export (CSV/PDF)
🤖
AI-Powered Everything
The same XpenseAIQ AI that powers personal expense tracking — now for enterprise scale.
  • Receipt OCR with 98%+ accuracy
  • Voice-to-expense (hold-to-record)
  • Smart category & vendor detection
  • Duplicate & fraud detection
PLANS
Personal vs Enterprise

Enterprise builds on everything in the personal plan — and adds org-level capabilities.

Feature Personal / Family / Split Enterprise
AI Receipt Scanning✓✓
Voice-to-Expense✓✓
Chat AI Assistant✓✓
Bank Statement Import✓✓
Multi-Currency✓✓
Group Bill Splitting✓✓
Analytics & PDF Reports✓✓
Google Drive Backup✓✓
Domain-Restricted Auth (OTP)✗✓ Enterprise
Multi-Level Approval Workflow✗✓ Enterprise
Policy Engine & Limits✗✓ Enterprise
Manager Dashboard✗✓ Enterprise
Finance Console✗✓ Enterprise
Audit Trail & Compliance✗✓ Enterprise
Bank Reimbursement✗✓ Enterprise
ERP Integration (SAP/Tally)✗✓ Enterprise
Org Structure & Roles✗✓ Enterprise
Cost Center / Project Tagging✗✓ Enterprise
ARCHITECTURE
Built for Scale & Security

Enterprise-grade infrastructure that keeps your financial data safe and your workflows fast.

🏗️
Multi-Tenant Isolation
Each org's data is fully isolated. Separate DB schemas, encryption keys, and access controls.
🔐
Domain Auth + OTP
Staff authenticate via company email OTP. No Google account required. Domain-locked access.
⚡
Real-Time Notifications
Push notifications for pending approvals, status changes, and reimbursement confirmations.
🔄
Configurable Workflows
2 to 4 approval levels. Auto-skip rules. Escalation timeouts. Delegation support.
📱
Cross-Platform
Web, Android, iOS — same experience. Managers can approve expenses from any device.
🧠
AI Engine
Receipt OCR, category classification, duplicate detection, fraud flagging — all AI-powered.
📊
Analytics & Reporting
Department-level dashboards, budget tracking, spend trends, and exportable PDF reports.
🔗
ERP Integration
Connect to SAP, Oracle, Tally, or export bank transfer files (NEFT/RTGS/ACH/UPI).

Register Your Organization

Fill in your company details below. Our team will review and approve your enterprise account.

Already approved? Sign in to Enterprise Portal